Office Clerk

Posted: November 22, 2023
Full Time

Puffin and Whale Inc. o/a Main Stage Rehearsal Studios

Company: Puffin and Whale Inc. o/a Main Stage Rehearsal Studios

Business information: Main Stage Rehearsal Studios is one of the largest music rehearsal spaces in Ontario, with a 30,000-square-foot headquarter location in Hamilton and plenty of room to welcome musicians to jam sessions, recording projects, music practices, listening parties, music video recordings, or other private events. Our studios and equipment range in size and rate to fit each of our client’s needs: from simple rooms for solo artists to our 2000+ square foot Showcase Room, designed for rehearsing or recording.

Business Address: 747 King Street East, Hamilton, ON L8M 1A4

Work Location: Same as above.

Type of Employment: Full Time – Permanent

Estimated Start Date: As soon as possible

Job Description:

Type and proofread correspondence, forms and other documents

Maintain and prepare reports from manual or electronic files, inventories, mailing lists and databases

Sort, process and verify applications, receipts and other documents

Process incoming and outgoing mail manually or electronically

Send and receive messages

Perform basic bookkeeping tasks

Prepare invoices and bank deposits

Provide general information to clients and the public

Photocopy and collate documents for distribution, mailing and filing

Order office supplies and maintain inventory

Label, file and retrieve documents

Locate and remove files requested

Assist with accounts payable and accounts receivable

Manage and maintain music inventory

Order vending machine supplies and maintain inventory

Answer phone calls and schedule studio bookings

Communicate the needs of event promoters and band managers to the studio manager


Education: Completion of secondary education is required.

Experience: Experience is a strong asset. On-the-job training will be provided.

Work conditions and physical capabilities: Fast-paced environment, Tight deadlines, Work under pressure, Repetitive tasks, Sitting, Combination of sitting, standing, walking, Attention to detail.

Personal Suitability: Collaborative, Creativity, Efficiency, Energetic, Outgoing, Positive attitude, Quick learner, Time management, Accurate, Client focus, Dependability, Efficient interpersonal skills, Excellent oral and written communication, Organized, Reliability, Flexibility

Computer and Technology Knowledge: Electronic scheduler, MS Word, Quick Books, MS PowerPoint, MS Excel, MS Outlook, MS Windows.

Language: English is required.

Salary: $20.00 per hour, 30 - 35 hours per week.

Benefits: Year-end bonus, Free parking available, Team building opportunities, Learning/training paid by employer, Employee discounts, Transportation costs covered if worker needs to relocate.

Important information: The position requires working on shifts of 6 to 8 hours per day. The shifts will be scheduled within the business operating hours from 12 pm to 11 pm, from Monday to Friday, depending on the business needs. Flexibility on schedule is required as some days may start earlier and others finish later. Work on weekends may be required depending on the business needs.

Apply by e-mail to:

accounting [at]